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Health alert: Novel coronavirus (COVID-19)

Post approval reporting e.g. annual reports

Clinicians and researchers are required to submit a number of annual progress reports to a number of bodies.

Progress reporting

From 1 February 2020, for reports due in a given year, the Principal Investigator will be required to report to the Metro South Health Human Research Ethics Committee (MSH HREC) annually by 30 April in that year through Ethics Review Manager (ERM).

Submission dates for annual reports will therefore be as follows:

Annual Report due dateAnnual Report submission date
1 February 2020 - 31 December 2020Submit by 30 April 2020
1 January 2021 - 31 December 2021Submit by 30 April 2021

We recognise that for those who have submitted a report before the introduction of the new reporting timeframe this will initially seem unnecessary, however is required in order to standardise all dates for submission.

Complete details of research activity are provided using the OMF1 HREC/RGO Annual Progress Report/Final Report MSH/BDHP (PDF, 845.57 KB) uploading as a supporting document in ERM.

Multicentre/Single Site:

  • Multicentre projects:
    • MSH HREC is approving HREC, include all approved sites activities
    • MSH HREC is NOT approving HREC, submit Progress Report acknowledged by approving HREC to RGO ONLY (sub form off SSA)
  • Single Site projects:
    • Progress Report only requires submission to MSH HREC (sub form off HREA)

Final Reports/Study Closure

Final Reports are to be submitted via ERM following the same requirements as Progress Reports specifically noting the study is closed.

Research funding

Metro South Health Research Support Scheme (RSS)

Recipients of Metro South Health Research Support Scheme (RSS) research grants are required to provide an annual progress report. Continuation of funding is conditional on the provision of an acceptable report. Successful applicants will be advised of any Metro South Health Research Support Scheme (RSS) requirements as part of their Approval Letter.

Final reports are due by 30 November of the year after which the funding has ceased.  Researchers must submit one signed paper copy (in PDF format) AND one unsigned electronic copy (Word format only) of the progress/final to the Metro South Health Research Support Coordinator and Grants Administration Office.

It is recommend submitting for clinicians and researchers to send progress and final reports to the Metro South Health Research Support Coordinator and Grants Administration Office at least two weeks prior to the submission deadline.

External research grants

Progress, final and financial reports are required by most funding bodies as part of the conditions of the research grant/award. Continued funding of the research project and the eligibility to compete for future funding is often reliant on their completion. Clinicians and researchers are encouraged to contact the coordinating body for the research grant for more information about reporting requirements.

Research budgets and cost centres

Principal Investigators (PIs) and/or research project contacts must meet with their respective Business/Finance Manager and/or Cost Centre Manager at least quarterly to monitor research cost centre expenditure. It is advisable to meet in May of each year applicable to allow effective planning for the new financial year if appropriate.

Last updated 17 April 2020
Last reviewed 17 May 2018