Site Specific Assessment (SSA) considers the legal compliance, financial management, accountability and risk management associated with research. SSA authorisation provides a separate review and is distinctly different from the ethical clearance process, however it is recommended that research project/s can be submitted for review to both departments for review in parallel.
The online SSA Form, used is developed via the ERM Applications portal. Only one SSA form needs to be submitted for multiple Metro South sites.
Complete ethical clearance process
Complete the site finance budget (mandatory)
Prepare research contracts and agreements (as applicable)
Prepare any relevant site specific supporting documents
Complete the Research Contracts and Study Execution Form to obtain ‘wet ink’ signatures from Head of Department, Business Finance Manager (if funds are over $10k) and MSH Facility Managers. Authorisation can also be obtained electronically via email and then uploaded via the ERM website.
Review research fees
Complete SSA form via the ERM Applications portal – declare conflicts of interest
Upload supporting documents, sign and submit application via the ERM Applications portal
Please note: Submission processes differ if you conduct multi-centre research and MSH is not the reviewing HREC. If any documentation has been updated after HREC review, forward it to our Research Governance Office available on the contacts page. Research governance authorisation cannot occur until HREC approval is granted.
All new SSA applications need to be submitted via ERM Applications
1. Login to ERM Applications or create an account if you do not already have one
2. Select the tile Create Sub-form from the list of Actions on the left-hand side
On the Create Sub-form page, select Queensland Health as your jurisdiction and SSA Form QLD as the Main Form type, then select Create
3. Complete the SSA and attach relevant supporting documents, including your site finance budget
Training material and Instructions on how to use the system can be found here. An SSA form can be generated after the HREA has been created.
Signatories Metro South Health facility managers as at June 2020 are as follows:
Princess Alexandra Hospital
Relevant Head of Department
QEII Jubilee Hospital
Adrianne Belchamber, Executive Director
Bayside Health Service
Susan Freiberg, Facility Manager
Logan and Beaudesert Health Service
Dale Seierup, Director, Medical Services
Metro South Mental Health and Addiction Services
Kieran Kinsella, Executive Director
Community and Oral Health Services
Mario de Silva, A/Executive Director
Inala Indigenous Health Services
David Eastgate, Director, Health Equity & Access Unit
Acceptable signatures in the ERM Applications portal required by the SSA form includes:
SSA requirements include:
Please see the following procedures for more information:
Note: If you are conducting a clinical trial, please view our specific information about clinical trials.